Heijmans

Annual General Meeting



Convocation of the General Meeting of Shareholders of Heijmans N.V., to be held on Wednesday, 12 April 2017 at 2:00 p.m. in De Verkadefabriek, Boschdijkstraat 45, 5211 VD ’s-Hertogenbosch, The Netherlands.

Registration Date
The Executive Board has stipulated that the persons who are entitled to attend and/or vote at this meeting are those who, on Wednesday 15 March 2017 at 6:00 p.m. (the ‘Registration Date’), after all entries and cancellations have been processed, have those rights and are registered as such in a register or section of a register designated for that purpose by the Executive Board. For shareholders, the designated (section of a) register is the shareholders’ register of Heijmans N.V. For holders of depositary receipts for shares, the designated (section of a) register are the accounting systems on the Registration Date of the intermediaries as defined in the Securities (Bank Giro Transactions) Act (Wet giraal effectenverkeer).

Shareholders
The notice is directed to shareholders of Heijmans N.V. or their authorized persons and holders of a right of usufruct who are admitted to the meeting and from whom the company has received notice of their intention to attend the meeting by Wednesday, 5 April 2017 at the latest. A written authorization to exercise the right to attend and/or vote at the meeting must also have been received by the company no later than Wednesday, 5 April 2017.

Holders of depositary receipts for shares
Holders of depositary receipts for shares who wish to attend the meeting in person or to send an authorized person can, from the Registration Date until no later than Wednesday, 5 April 2017, 5:30 p.m., solely apply via www.abnamro.com/evoting or through their intermediary at ABN AMRO Bank N.V. in Amsterdam (‘ABN AMRO’).

The intermediary in whose accounting system the holders are registered for depositary receipts for shares must provide a statement to ABN AMRO Bank N.V. via www.abnamro.com/intermediary that the depositary receipts for shares in question are listed in the name of the holder in its accounting system on the Registration Date, no later than 6 April 2017, at 11:00 a.m. In addition, the intermediaries are requested to include the full address details of the relevant ultimate beneficial holders in order to be able to verify the shareholding on the Record Date in an efficient manner. A registration certificate will then be sent out that serves as proof of entitlement to be admitted to the meeting.

Authorization for holders of depositary receipts for shares
Heijmans Share Administration Trust (‘the SA Trust’) reports that – having due regard for the provisions in its trust conditions – the application of a holder of depositary receipts for shares to attend the General Meeting of Shareholders on 12 April 2017 will be treated as a request for authorization to cast a vote himself or herself. Holders of depositary receipts for shares who attend the meeting in person or who allow themselves to be represented by a third party are, therefore, authorized by the SA Trust to vote based on the number of depositary receipts for shares entered in their name for the meeting, with due observance of the provisions in the Articles of Association and the trust conditions of the SA Trust. The authorization is conferred to the holder of depositary receipts for shares (or his/her authorized representative), as a result of the fact that he/she (or his/her authorized representative), prior to the start of the meeting signs the list of those present. Signing the list of those present also signifies acceptance of the proxy to attend the meeting granted by the SA Trust.

Holders of depositary receipts for shares who are not able to attend the shareholders’ meeting themselves can express their views/opinion on certain issues/make a voting recommendation to the management of the SA Trust in writing or via e-mail (by downloading a response form from Heijmans N.V.’s website: www.heijmans.nl, via ‘Heijmans’ and then ‘Corporate Governance’ under ‘Heijmans Share Administration Trust’).

Proxy voting
Holders of depositary receipts for shares who are unable to attend the meeting of shareholders may also, notwithstanding the above provisions on making an application and on granting an authorization by the SA Trust, electronically grant an authorization and issue voting instructions to Ms J.J.C.A. Leemrijse, LLM, civil-law notary in Amsterdam (the ‘Notary’), or her deputy. They must provide such notification no later than on Wednesday, 5 April 2017, 5:30 p.m., via www.abnamro.com/evoting.

Holders of depositary receipts for shares can also authorize third parties or the Notary via a written statement authorizing them to represent the holder at the meeting and to exercise the voting right. The form available for download from Heijmans N.V.’s website (www.heijmans.nl, via ‘Investor Relations’ under ‘AGM, agenda and appendices’) can be used for this purpose. The form completed by the holder of depositary receipts for shares must be received by ABN AMRO Bank N.V., Corporate Broking Department HQ7050, PO Box 283, 1000 EA Amsterdam or via corporate.broking@nl.abnamro.com no later than Wednesday, 5 April 2017 at 5:30 p.m.

Message details

Sub-group Equities
Issuer Heijmans
Category Meeting
ISIN NL0009269109
Symbol HEIJM
Securities name Ordinary shares
Publication date March 2 2017

Downloads

Agenda agm 12 April 2017.pdf
Financial statements Heijmans 2016.pdf
Result appropriation 2016 Heijmans.pdf
Voting instructions form AGM Heijmans.pdf