PostNL

Annual General Meeting of Shareholders



To be held on Tuesday 16 April 2019 at 2.00 PM (CET), at the Marriott Hotel The Hague, Johan de Wittlaan 30 in The Hague, the Netherlands

RECORD DATE AND NOTIFICATION
Persons entitled to participate in and vote at the Annual General Meeting of Shareholders are those persons who on 19 March 2019 (Record Date), upon the processing of all additions and withdrawals as at the Record Date, have those rights and are recorded in one of the registers designated thereto by the Board of Management and who have notified in the manner set out below.

For deposit shares held through an intermediary of Euroclear Nederland, the administration of the relevant intermediary shall qualify as the designated register (as referred to in the Securities Giro Transactions Act (Wet Giraal Effectenverkeer)). Holders of such shares and holders of a right of pledge or a right of usufruct on such shares who are entitled to participate in and to vote at the meeting and who wish to attend the meeting and to vote in person or by proxy, must register ultimately on Thursday 11 April 2019, 9:00 AM (CET) via https://www.postnl.nl/en/aboutpostnl/about-us/our-governance/shareholders-meeting/., via the website of ABN AMRO Bank (www.abnamro.com/evoting) or via their bank or intermediary. The relevant intermediary must submit a statement to ABN AMRO Bank ultimately on Thursday 11 April 2019, 5:00 PM (CET), specifying the number of shares held by the relevant shareholder on the Record Date via (www.abnamro.com/intermediary). When submitting such registration, the intermediaries are requested to provide the full name and address details of the relevant ultimate shareholders to facilitate an efficient check of the shareholding on Record Date. The shareholder will receive a proof of registration from ABN AMRO Bank which qualifies as admission ticket for the meeting.

The shareholders’ register is designated as the register for purposes of the Record Date for those shareholders whose shares are registered directly in PostNL’s shareholders’ register. Holders of such shares and holders of a right of pledge or a right of usufruct on such shares who are entitled to participate in and to vote at the meeting and who wish to attend the meeting in person or by proxy must notify the Board of Management thereof in writing. The notification must be received by the Board of Management ultimate on Friday 12 April 2019.

PROXY AND VOTING INSTRUCTION
Shareholders and other persons holding voting rights on shares who are not in a position to attend the meeting in person, may, without prejudice to the above registration and attendance notification provisions, grant a written or electronic proxy to a party of their choice, or to Mr P.H.N. Quist, civil law notary in Amsterdam, the Netherlands, and/or his replacement and/or each (junior) civil law notary of Stibbe. The proxy may be granted with or without voting instructions. In case a proxy is granted to said person without voting instructions, it shall be deemed to include a voting instruction in favour of all proposals made by the Board of Management and/or the Supervisory Board and against all other proposals.

Proxy forms to be used to grant a written proxy are available free of charge at the offices of PostNL and at https://www.postnl.nl/en/about-postnl/about-us/our-governance/shareholders-meeting/.

The proxy must have been received ultimately on Thursday 11 April 2019, 9:00 AM (CET) by Mr P.H.N. Quist, civil law notary in Amsterdam, the Netherlands, at the offices of Stibbe (Beethovenplein 10, 1077 WM Amsterdam, the Netherlands) or, if sent in pdf-form electronically, at his email address paul.quist@stibbe.com.

The electronic proxy (which always includes a voting instruction) must be returned ultimately on Thursday 11 April 2019, 9:00 AM (CET) via the webpage made available on https://www.postnl.nl/en/about-postnl/about-us/our-governance/shareholders-meeting/.(www.abnamro.com/evoting). Should you wish to use this voting method please follow these instructions:

  1. Register through the website https://www.postnl.nl/en/about-postnl/about-us/ourgovernance/shareholders-meeting/. or directly at www.abnamro.com/evoting for the electronic proxy and voting instruction.
  2. Look for the meeting of PostNL and you will be requested to submit the relevant information.
  3. After following the different steps of the registration, you will have completed the electronic proxy and voting instruction, which will be sent to Mr P.H.N. Quist, civil law notary in Amsterdam and/or his replacement. At the same time the system will send a request to your intermediary to confirm that your PostNL shares are registered in your name on the Record Date.
  4. After confirmation by your intermediary you will receive an email that your electronic proxy has been processed.
  5. You can review, alter or withdraw your electronic proxy and voting instruction until ultimately Thursday 11 April 2019, 9:00 AM (CET).

In case you decide to attend the meeting, you are entitled to withdraw your proxy and voting instruction prior to the meeting at the reception desk.

WRITTEN QUESTIONS
As of today, shareholders may submit written questions in relation to agenda items until ultimately Thursday 11 April 2019. These questions may be dealt with and discussed at the Annual General Meeting of Shareholders jointly. All questions must be received by the Corporate Secretary, Mr E.H. de Wit, at the offices of PostNL (Prinses Beatrixlaan 23, 2595 AK The Hague, the Netherlands) or by email at ewout.de.wit@postnl.nl ultimately Thursday 11 April 2019. Please note that the Annual General Meeting of Shareholders will be made public through webcasting (audio only).

VOTING AT MEETING
Also, this year, it will be possible to vote with your own smartphone or tablet at the Annual General Meeting of Shareholders. If you wish to make use of this possibility, please download the app before the meeting. The app can be downloaded via the iOS App Store or de Google Play Store when you search for 'Lumi AGM'. If you do not have an iOS or Android device or you do not want to download the app, you can also vote via the website https://web.lumiagm.com.

When opening the app, a grey screen will appear on your device requesting for a meeting ID. This ID number, together with your username and password will be handed out at the registration desk at the meeting.

If you do not wish to make use of this voting method, you can make use of the usual voting devices which will be made available at the meeting.

ADMITTANCE
Persons entitled to participate in the meeting may be requested for identification prior to being admitted. Persons entitled to participate in the meeting are therefore requested to bring a valid ID (such as a passport or driving license).

The Supervisory Board of PostNL N.V.,
The Hague, 5 March 2019.

Message details

Sub-group Equities
Issuer PostNL
Category Meeting
ISIN NL0009739416
Symbol PNL
Securities name Ordinary shares
Publication date April 1 2019

Downloads

Travel directions.pdf