Vopak

Extraordinary General Meeting



Royal Vopak
Extraordinary General Meeting

to be held on Friday 15 December 2017 commencing at 2.30 p.m. CET at the head office of the company, entrance via Westerlaantoren, Westerlaan 10, 3016 CK Rotterdam, the Netherlands

Shareholders and other holders of rights entitled to attend the meeting are hereby invited to attend the meeting, the agenda is as follows:

  1. Opening

  2. Appointment of Mr. G.B. Paulides as member of the Executive Board (voting item)

  3. Any other business

  4. Closing

The complete agenda and the shareholders circular can be downloaded on www.vopak.com and www.abnamro.com/evoting as of today and are as of today until the closing of the meeting available for inspection at the office of Royal Vopak (department Global Communication, Westerlaan 10, 3016 CK Rotterdam, the Netherlands, tel. +31-10-4002778) and are there and at ABN AMRO Bank N.V. (Gustav Mahlerlaan 10, 1082 PP Amsterdam, the Netherlands, tel. +31-20-3442000, e-mail: corporate.broking@nl.abnamro.com) free of charge obtainable.

Record Date
Admission to the meeting is for holders of shares in Royal Vopak (and others entitled to attend the meeting) on Friday 17 November 2017 (“Record Date”) following the processing of all sales and purchases of shares until that date, who are recorded in one of the registers or sub-registers mentioned below and who have expressed the wish to attend the meeting in accordance with the conditions set out below. The designated registers and sub-registers are the records of the intermediaries as defined in section 1 of the Securities Giro Act (Wet giraal effectenverkeer) and the register of shareholders kept by Royal Vopak in Rotterdam.

Holders of bearer shares
If you wish to attend the meeting as a holder of bearer shares, you must notify ABN AMRO Bank N.V., Gustav Mahlerlaan 10, 1082 PP Amsterdam (“ABN AMRO”) accordingly from Monday 20 November 2017 until no later than 5.00 p.m. CET on Friday 8 December 2017 via the intermediary where your shares are administered or directly via www.abnamro.com/evoting. The intermediary concerned must provide ABN AMRO with a statement that the shares were administered in your name on the Record Date. With the registration, intermediaries are requested to include the full address details of the relevant holders in order to verify the shareholding on the Record Date in an efficient manner. You will receive a certificate of deposit from ABN AMRO that you should exchange for an admission card at the registration desk before the meeting commences.

Holders of registered shares
If you wish to attend the meeting as a holder of registered shares or of a right of usufruct or a right of pledge on shares, you must notify Royal Vopak (Global Communication Department, Westerlaan 10, 3016 C Rotterdam) of this in writing no later than 5.00 p.m. CET on Friday 8 December 2017. You will obtain an admission card from the registration desk.

Voting by (electronic) proxy
If you wish to be represented at the meeting, in addition to the registration referred to above, Royal Vopak (Global Communication Department) must receive the original copy of a legally valid power of attorney signed by you no later than 5.00 p.m. CET on Friday 8 December 2017. Your proxy must submit the original copy of the certificate of deposit (if applicable) and a copy of the power of attorney to the registration desk before the meeting commences.

If you wish an independent third party to represent you at the meeting, in addition to the registration referred to above, a legally valid power of attorney signed by you, including voting instructions, and the original copy of the certificate of deposit must be received by Tamminga Legal B.V. (Wilhelminaplein 12, 3072 DE Rotterdam) no later than 5.00 p.m. CET on Friday 8 December 2017. The model power of attorney is available free of charge from Royal Vopak (Global Communication Department) and can be downloaded from www.vopak.com as of today. Alternatively, you may grant a power of attorney and provide voting instructions via the Internet on www.abnamro.com/evoting no later than 5.00 p.m. CET on Friday 8 December 2017. In both cases, a staff member or a (candidate) civil-law notary from Tamminga Legal B.V. will cast votes on your behalf in accordance with your voting instructions as an independent third party.

Proof of identity
Shareholders and proxies may be asked to provide proof of identity at the registration desk. Accordingly, we request that all those entitled to attend the meeting bring a valid identity document (such as a passport or driver’s license).

Rotterdam, 3 November 2017
The Executive Board

Message details

Sub-group Equities
Issuer Vopak
Category Meeting
ISIN NL0009432491
Symbol VPK
Securities name Ordinary shares
Publication date October 31 2017

Downloads

Agenda.pdf
Power of Attorney.pdf